> ## Documentation Index
> Fetch the complete documentation index at: https://docs.talview.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to invite candidates and evaluators to a Live interview?

**Talview Interview Rooms**, integrated with Workflow Tools, enables recruiters to schedule and invite both candidates and evaluators seamlessly.

This guide explains the step-by-step process to send out invitations, along with checklists, troubleshooting steps, and best practices.

***

## Video Guide

[Inviting Candidate and Interviewers](https://demo.arcade.software/1P88ts1r9I27co0S25YY?embed\&embed_mobile=tab\&embed_desktop=inline\&show_copy_link=true)

### Step 1: Select Workflow and step

* In Talview Live Interview, choose the relevant **Workflow Type and step.**

### Step 2: Add Candidate

* Enter the candidate’s full name and verify the email address.

Click on **Add and** then on **Invite** to proceed.

### Step 3: Add Interviewer

* Add evaluators/interviewers by entering their **email addresses**.
* Confirm **panel availability** before finalizing.

### Step 4: Finalize Schedule

* Select the interviewer from the dropdown.
* Confirm the **date, time, and time zone** of the interview.
* Ensure the schedule works for both candidates and evaluators.
* Send out **interview invitations**.

Email Details are Sent Automatically to both candidates and evaluators that include :

* Interview date, time, and time zone.
* Secure link to join the Interview Room.
* Support contact information.
* **Automated reminders** before the session.

> [!NOTE]
>
> ## Checklist before the invite
>
> Before sending invitations, ensure:
>
> * Candidate and evaluator **email addresses** are correct.
> * The **date, time, and time zone** are accurate.
> * All evaluators are assigned with the **correct roles**.
> * Support contact details are updated in case participants need help.

> [!TIP]
>
> ## Best Practices
>
> * Always double-check time zones when scheduling across regions.
> * Send invitations at least 48 hours in advance to allow preparation.
> * Use the **reminder system** to reduce no-shows.
> * Keep panel size manageable (avoid overloading evaluators).
> * Share a troubleshooting guide with candidates beforehand for smoother participation.


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